If you have any queries or concerns about privacy on this website please contact the SoGE Webmaster
This policy explains what types of personal information will be gathered when you visit the School of Geography and the Environment's website, and how this information will be used.
What information is collected?
On some parts of this website, you may be asked to provide some limited personal information in order to enable the provision of certain services (e.g. using the Intranet, registering for events, etc). The SoGE may store this information manually or electronically. By supplying this information you are consenting to the SoGE holding and using it for the purposes for which it was provided. Information provided will be kept for as long as is necessary to fulfil that purpose.
For each online form a Collection Notice should outline how your information will be used. The Information Padlock / Signpost symbol is used to alert you to the fact that your information is being collected and to direct you to this policy statement. The Collection Notice should also provide contact details of the individual responsible for the form, and the individual processing any collected personal data should they be different. If you have any queries, or are unable to complete the form, please contact these individuals or the SoGE Webmaster.
How the information we collect is used
Personal information provided to the SoGE by you will only be used for the purposes stated when the information is requested. Personal information will not be sold to third parties, or provided to direct marketing companies or other such organisations without your permission. Personal information collected and/or processed by the SoGE is held in accordance with the provisions of the UK Data Protection Act 1998.
Demographical and statistical information about user behaviour may be collected and used to analyse the popularity and effectiveness of our website. Any disclosure of this information will be in aggregate form and will not identify individual users.
How we store the information we collect
Information which you provide to us will ordinarily be stored on our secure servers. However, we may work with third party contractors. Accordingly, information that we collect from you may be collected in or transferred to a destination outside the European Economic Area ("EEA"). That information may be processed by staff operating outside the EEA who work for the University or for one of our contractors. By submitting personal information, you agree to this transfer, storing and processing. We may disclose your personal information to third parties if we are under a duty to disclose or share such information in order to comply with any legal obligation or to protect the rights, property or safety of the University, its members or others.
Access to information
The Data Protection Act 1998 gives you the right to access information held about you. For further information about this right and how to exercise it, please see the University's Policy on Data Protection.
Our website uses "cookies". A cookie is a small file of letters and numbers that we place on your computer or mobile device if you agree. These cookies allow us to distinguish you from other users of our website, which helps us to improve your experience when you browse our website and also allow us to improve our website.
Types of cookies we use
We may use the following types of cookies:
- strictly necessary cookies - these are essential in to enable you to move around the websites and use their features. Without these cookies the services you have asked for, such as registering for an account, cannot be provided.
- performance cookies - these cookies collect information about how visitors use a website, for instance which pages visitors go to most often. We use this information to improve our websites and to aid us in investigating problems raised by visitors. These cookies do not collect information that identifies a visitor.
- functionality cookies - these cookies allow the website to remember choices you make and provide more personal features. For instance, a functional cookie can be used to remember the volume level you prefer to use when watching videos on our websites. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.
- targeting cookies - these cookies are used to deliver adverts more relevant to you and your interests. They collect information about your browsing habits. Targeting cookies are linked to services provided by third parties, such as 'like' and 'share' buttons and advertisements. We use targeting cookies to send third parties information on your visit so that they can make their advertising more relevant to you when you visit their websites.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, please visit AboutCookies.org.
Specific cookies we use
Cookies may be set either by the SoGE website ("first party cookies"), or by a third party website ("third party cookies"). The tables below identify the cookies we use and explain the purposes for which they are used.
However, we continue to collect information about third-party cookies and the tables below are based on the work completed to date. Accordingly, we may update the information contained in this section from time to time. Additionally, some cookies may be set from time to time by feeds from third party websites that we make available on our sites.
|Name||Set By||Purpose||More Info|
|Google Analytics||First Party Cookies. Used site-wide to help us track visitor usage. This is a web analytics service provided by Google, Inc. Google Analytics sets a cookie in order to evaluate use of those services and compile a report for us.||Google Analytics Privacy|
|webauth_at||WebAuth||First Party Cookie. If you choose to use our Intranet (a separate website - intranet.ouce.ox.ac.uk) this cookie will be set. This cookie is used to maintain session state (that is, to remember whether you have logged in or not). It is considered essential for the service, does not persist after the session has ended, and is not a third party cookie.|
|Google Maps||Third Party Cookies. These cookies are used by Google to track how many people are using their maps.||Google Analytics Privacy|
|YouTube||Third Party Cookies. Very occasionally, embedded video in our site may be provided by YouTube. YouTube may set cookies on the user's computer once the visitor clicks on the YouTube video player, but do not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode.||Google Privacy|
We set one cookie to record your preference for whether you are tracked by Google Analytics on this website; it stores no personal information, only a simple 'true' or 'false'. The controls below show your current setting - if you have responded to our Cookie Notice - and allow you to change your preference: